Welcome to the Trustees & Governance page for FiveJays Dog Club. As an inclusive, progressive, and dynamic organisation, we are dedicated to ensuring that our work is supported by a modern, transparent, and robust governance structure.
What truly makes FiveJays special is our people: every single one of our Trustees, Committee members, and instructors is a volunteer, generously donating their time and expertise to support our community.
To effectively manage our activities, our structure is divided into two core bodies:
FiveJays Dog Club – (Charity & Welfare Activities) – Board of Trustees.
FiveJays Dog Training Club – (Training Activities)- Club Committee.
While each body operates with its own independent working area, financial management, and governance, they are united under the overarching FiveJays umbrella.
Get Involved with FiveJays
Because we are entirely volunteer-run, we are always looking for passionate people to join our team. Whether you are interested in a leadership role, helping out behind the scenes, or assisting with our training or events, we have a wide variety of volunteering opportunities available and would love your help.
If you would like to become involved or volunteer with us, please drop us an email at hello@fivejaysdogclub.org.
Regulatory Notice
FiveJays Dog Club is a Charitable Incorporated Organisation (Registration Applied For).
FiveJays Dog Training Club (Proposed) is a proposed Royal Kennel Club Registered Society.
Please note that upon the successful submission of your application for membership, all applicants are automatically accepted into membership for both FiveJays Dog Club and FiveJays Dog Training Club, unless specified otherwise. Under this unified arrangement, your membership privileges and voting rights will take effect immediately upon acceptance. All members are expected to maintain the duty of acting in good faith to further the welfare, training, and educational purposes of both organisations.
Trading activities of the charity are operated in partnership with and by:
FiveJays Retail & Services a trading name of Helios Countryside Ventures Ltd. in return for a guaranteed annual donation and percentage of profits.
Charity Board Of Trustees
Dog Training Club Committee
Robert Hilton
Executive Treasurer
Gary Gregory
Executive Secretary
Transparency:
Board & Committee Meetings
Board of Trustee and Club Committee meetings are held as required by our constitution, or as directed and called by the relevant body.
While Trustee and Committee meetings are private and not open to the public, we are fully committed to transparency. In the Members Portal, you will find details of our upcoming planned meetings. If you wish to submit a question to the Board or Committee in writing ahead of a meeting, you are very welcome to do so.
We aim to publish the minutes of all meetings for members in the Members Portal as soon as they have been formally approved by the Chair of the meeting.
As well as meetings at other times, each body has two standing meetings a year:
FiveJays Dog Training Club Committee – August & February
FiveJays Dog Club Board Of Trustees – November & May
Annual General Meeting
Your Club, Your Voice
The operations, financial processing, and mandatory reporting cycles for the club follow a strict calendar and notification timeline, culminating in the Annual General Meeting (AGM) for both bodies which take place in June each year.
The AGM of both bodies takes place at the same day and venue, one following the other.
The formal process begins twenty-eight days before the AGM, when mandatory written notice must be given to all members. Members then have until twenty-one clear days before the meeting to submit any items or resolutions to the Secretary for inclusion on the agenda. The finalised AGM agenda is subsequently circulated to the membership fourteen days prior to the meeting. Additionally, a copy of the certified annual statement of accounts must be made available to members upon request fourteen days before the AGM.
For the meeting to proceed, a quorum of five per cent of the members eligible to vote must be present. Notably, there is no waiting period to vote upon joining the club; each member is entitled to one vote immediately upon acceptance of their membership application and payment. This applies to individual, joint, or household memberships, with the sole age restriction being that junior members under sixteen years of age hold no voting rights.
In accordance with governance procedures, all official notices, accounts, agendas, and minutes of meetings will be circulated to members as set out in the constitution, and will also be published below as and when required.
Meeting Notices
Club Constitution And Forms
Below, you will find all the club’s constitution and administrative activity forms available in PDF format. These are ready for you to download and use as required or instructed.